Join Our Team

Our Culture

Our Vision is a workplace where every decision we support leads to safer environments, stronger teams, and meaningful impact for our clients, their people, and each other.

Our Mission

Our Mission is to help clients make confident workforce decisions through trusted, innovative solutions that ensure safety and compliance. Every day, we take pride in delivering work that’s accurate, reliable, and makes a real difference for our clients, their teams, and the communities they serve.

OPEN POSITIONS

Reception / Administrative Assistant

Location: This position is located in Salt Lake City, Utah and candidates must live within a commutable distance of our office.

The Opportunity

Compliance Ally Leader WorkForceQA is seeking is seeking a dynamic Receptionist / Administrative Assistant to assist and provide support to our CEO and COO. This highly visible position requires impeccable professionalism and will directly interact with a variety of contacts inside and outside the organization. The successful candidate will be self-motivated, quick-thinking, have excellent writing & people skills, and be able to juggle diverse responsibilities with a strong emphasis on organization.

What You’ll Be Doing

Daily Tasks: Answering/routing phone calls on a multiline system, handling mail, signing for deliveries, shipping supplies and welcoming visitors with a smile.
Travel Coordination: Plan and organize aspects of executive travel, including booking client/prospect meetings, flights, accommodation, transportation, and creating detailed itineraries
Communication Management: Handle emails, and other forms of communication on behalf of the executive team, prioritizing and responding as needed
Meeting Preparation: Prepare and distribute meeting agendas, documents, and presentations for the executive teams’ meetings and speaking engagements
Event Planning: Assist in planning and coordinating speaking engagements, workshops, seminars, and other events hosted or attended by the Executive team
Administrative Tasks: Handle administrative duties such as document management, coordination, shipping.
Presentation Development: Assist in the creation and editing of presentations, reports, and educational materials for speaking engagements
Confidentiality: Maintain strict confidentiality of sensitive information and documents
Time Management: Help the executive team optimize their time and focus on high-priority tasks by handling routine and administrative responsibilities
Liaison: Serve as a liaison between the CEO and other team members, departments, or external parties, facilitating communication and collaboration
Ad-Hoc Projects: Undertake special projects or tasks as assigned by the Executive Team or the CEO, which may vary based on their specific needs and goals.
Perform additional assigned duties: Such as picking up orders, handling personal mail, etc.

Job Requirements

Relevant work experience;
- Reception / administrative experience preferred,
- Dependability and reliability is paramount.
Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research skills.
Hubspot / CRM experience preferred
Ability to maintain confidentiality while handling sensitive information; Follows established company policies and procedures.
Solid organizational and analytical skills including attention to detail.
Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
High level of business acumen, professionalism, diplomacy, discretion, and sound judgment.
Excellent writing, proofreading, and editing skills.
Excellent customer service skills; Strong phone etiquette and professionalism.
Proficiency with video conferencing services, audio visual equipment and other office equipment and tools.
Ability to quickly learn new programs and technology as needed.
Quick learner and self-starter; Positive and friendly attitude, go-getter.
Ability to work well in a team environment.
High School (or equivalent) required;